What is Enterprise Content Management?

Overview

Enterprise Content Management (ECM), also known as Document Management, is a cost-effective solution for improving the storage, management, and monitoring of documents relating to everyday business processes. As paper-based documents are received, they are quickly transformed into digital information that can be shared, mined and managed with far greater efficiency. With your records digitally secured it’s easy to protect them against theft, fire or natural disaster, while ensuring business continues as usual.

The Benefits of ECM

Immediate Access to Information: Save valuable time with ECM software, by giving your staff immediate access to business information from anywhere at any time.

Improve Team Collaboration: As a web-based platform, ECM software improves collaboration through automated document routing and email notification.

Powerful Search and Retrieval: With ECM it’s easy to find every file that matches your search criteria. Use flexible search tools to locate records using any combination of keywords, phrases, address and more.

Enhance Document Security: ECM works to protect your records with a granular security model that controls access to information, while tracking which users have viewed or modified a document.

Document Capture Automation

Overview

Whether you’re working with scanned images, emails and their attachments, faxes, and other document formats, the flow of information you receive daily can be overwhelming. Save the time, money and stress of handling paper with Document Capture Automation! Document Capture Automation solutions allow users to easily and effortlessly extract, process and organize company information residing in a variety of document formats.
Using scanning, filing, and advanced data extraction capabilities, capture solutions can increase the efficiency of a business and the usefulness of its documents. The Document Capture Automation software converts your high value data into actionable information through the process of capturing, validating, and classifying high volumes of your multi-formatted documents.

The Benefits of Capture

Feed the engine of process automation and easily share data from your documents across your organization. By defining each step of document transformation, Capture Automation solutions can improve the timeliness and availability of your business information, providing insight, and driving efficiency, allowing for smarter decision-making. Document Capture Automation works to eliminate document build up in your office!

• Web-Based Design Canvas
• Easily Configured Scalability
• Powerful Email Processing
• Robust MFP Integration
• Template Based OCR
• Advanced Unstructured Data Extraction
• Define Document Layouts for Limitless Data Extraction

Web Forms Management

Overview

Put the power of web form creation at your fingertips! With the ability to create rich and dynamic web-based forms, organizations can eliminate inefficient paper-based processes by improving the quality of captured information and gathering only the relevant data needed.
From expense reports to employee onboarding applications, patient registrations and more, any company is empowered to create unique, web-based forms that will index and store submitted information. Streamlining the collection of document data, Web Forms Management solutions keep employees productive while simplifying data entry by eliminating the need for repetitive information.

The Benefits of Web Forms

Create custom, company-specific web-based forms to capture critical customer information in a simple, efficient manner. Utilizing web forms is one of the easiest and most cost-effective ways to improve the flow of information throughout your office.
When out in the field, users can gather customer data by having them fill out an eForm from a tablet device. Not only are you capable of capturing information, but you can also grab ESIGN compliant digital signatures. Users can even establish automated commands to drive additional document-related actions to coworkers across a company.

Core Features:

• Convenient Web-Based Designer
• Easy to Use Drag and Drop Creation
• Intuitive Built-In Design Themes
• ECM Database Connectivity
• Advanced Workflow Functionality
• ESIGN Compliant Signature Application

Business Process Management (BPM)

Overview

Business Process Management (BPM) solutions enable organizations to scale their productivity by automating repetitive, document-intensive business processes. With a graphical approach, BPM solutions allow users to easily create and maintain a variety of document workflow processes.

Through Enterprise Content Management, organizations can scan, store, and retrieve documents. But BPM takes that to the next level as you are given the ability to attain maximum business efficiency for more effective decision-making. BPM provides visibility into business processes that are ready for automation. You design visual workflow representations of your processes which go to work for you by automating the path of your documents, as they route through your organization for collaboration, review, approval and archival.

The Benefits of BPM

A main benefit of BPM is in the power of customization. Users can define document routes and activity based on specific conditions they decide to set. When a document meets the specific criteria, the system will trigger a workflow and pushes information through as arranged by the administrator. Users can set automated exporting of data to release into an Archive, to email, or even directly feed information to other lines of business applications.

BPM give companies the opportunity to greatly improve both client and partner relationships through automated document routes, specific to a company’s exact processes.

Additional Benefits Include:

• Reduce Time Spent Manually Distributing Documents
• Improve Collaboration and Communication
• Enforce Accountability and Establish a Clear Route
• Create Standardized Approval Hierarchies
• Minimize Costs and Manual Processing Errors
• Gain Visibility into Document Lifecycles and Processes